| Did you know that once your liquor, beer and | | | | opening the boxes and making sure the quantities |
| wine inventory is delivered to your door and you | | | | and brands/varieties match. You want to make |
| sign for it, it is legally now yours? Would you just | | | | sure you are not receiving product that is |
| sign any piece paper that could you hold you | | | | damaged. For example, if the label on a bottle of |
| legally responsible for hundreds if not thousands | | | | wine is scratched or scraped, will you be |
| of dollars without reading or verifying what you | | | | comfortable serving it to your customer? What |
| are signing? Then why would you do that when | | | | about your beer are you getting the freshest |
| you receive your liquor, beer and wine inventory | | | | beer possible or worst yet, is almost or already |
| orders? Every order your business receives must | | | | past due? |
| be verified before the invoice or packing slip is | | | | If the orders you receive and the invoice are not |
| signed by a responsible person on your team that | | | | in line, it is at that point you request a credit |
| can be trusted and whom is trained to perform | | | | memo highlighting any discrepancies. Make sure |
| this task. | | | | the credit memo clearly indicates the reasons: |
| So what are the steps to follow? The first step is | | | | wrong product, price, missing product...this credit |
| to compare the invoice you are about to sign | | | | memo should be documented on the invoice itself |
| against the purchase order your company placed | | | | or by way of a separate for attached and initialed |
| with the supplier. It is important that you cross | | | | by all parties and stapled to the invoice reflecting |
| reference what you placed as an order and what | | | | the discrepancies. |
| is actually being received are identical, exceptions | | | | The final step is to take the order and store it. I |
| being back orders and replacements you have | | | | recommend you have liquor, beer and wine |
| been made aware of before the delivery. So | | | | inventory software that can generate a report |
| what are you comparing? In the case of wines, | | | | indicating the name, time and date the liquor, beer |
| you start with the varieties but also the vintages. | | | | and wine inventory order is being received. You |
| In the case of liquor and beer, you want to make | | | | should then make a print out of the receiving |
| sure you are receiving the proper package sizes | | | | report, staple it to the packing slip or invoice and |
| and quantities. In all scenarios, you want to | | | | send it to accounting for payment. By doing the |
| compare the prices you were quoted versus the | | | | following, you will have a check and balance |
| prices you are being charged. In the end, the | | | | between what you are purchasing and the liquor, |
| extensions should be equal, dollars and units. | | | | beer and wine inventory on your shelves ready |
| Once this is done, the second step is actually | | | | for re sale. |